There are many reasons for using a business fuel card. Your business expenses should be kept separate from your personal expenses and using a fuel card can keep your business fuel cost separated from your personal use fuel expenses. This makes your business accounting simpler.
If you are employed and need to report daily expenses for sales trips, this is another reason why using a business fuel card makes sense. When you must report expenditures to your accounting department, it helps to have the fuel costs already neatly compiled as expenses on a card. That makes for one less step for the employee and the accounting department. It's easier to back track also, because the expenses do not change and are often available for reference for years.
You may run a business that uses vehicles, delivery trucks, cars, etc. This may require your drivers to refuel their vehicles at outside gas stations. Each driver could be issued his own card to use for fuel. This allows the business to track expenses and keeps the drivers from having to be prepared to refuel the company vehicle.
By encouraging your employees to use business fuel cards the company may be eligible for discounts and other perks offered by the card company. These freebies could be used to pump up employee morale. By offering these incentives the company could stage sales contests. As each of your salesmen go after a sale, they will need to refuel, which increases the company's standing in the fuel card company's incentive plan. And each time the salesmen make a sale the business grows just a little bit more, improving overall production.
Your business could grow astronomically, just by using the incentives the card company offers to encourage its use. If they don't offer gifts, they may offer discounts, which the company can use to lower its expenses. Again, the company can use these reduced expenses to funnel money into an incentive plan for its employees which could end up greatly increasing its revenues.
The reasons for using a business card are numerous, but the most important ones are that using a card, keeps your fuel records in order and clearly understood. This is great for the accounting department's efficiency. The next reason is to simplify the records of staff, salespeople or drivers. If you have sales staff, this makes it easier for the sales team to keep track of their sales activity and the costs associated with it. And lastly, it allows the company to take advantage of discounts or other perks associated with the volume of gas that company employees might use as a group. Hopefully, there will be perks and the company will have an opportunity to benefit from them.